Procedural Email Message, English homework

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Assignment 1: Procedural Email Message

Write a procedural email message to employees reminding them of
standard operating procedures or organizational changes that take the form of
step-by-step instructions. Be creative, or use an issue applicable to your work
environment.

The message should take the form of an email; however, you will
submit your assignment to the online course shell.

The procedural message must adhere to the following requirements:

1.  Content:

a.  Introduce
the main idea of the message in a concise, informative manner.

b.  Itemize
three to five (3-5) key points with detail.

c.  Provide
information about where and to whom questions should be directed.

2.  Format:

a.  Use a
descriptive subject line or heading.

b.  Use
bullets to separate ideas and simplify reading.

3.  Style:

a.  Include
an appropriate and professional greeting / salutation.

b.  Use
email form including: To:, From:, Subject:, and Signature.

4.  Clarity
/ Mechanics:

a.  Ensure
that there are no grammar or spelling errors.

b.  Ensure
that there are no clarity, writing, and mechanical errors.

Your assignment must:

  • Be typed,
    single-spaced, using Times New Roman font (size 12), with one-inch margins
    on all sides. Check with your professor for any additional instructions.

Submitting your assignment:

  • Submit your
    assignment through the online course shell only. 

The specific course learning outcomes associated with this
assignment are:

  • Use writing
    process strategies to develop brief business documents, such as routine
    messages, bad news messages, and persuasive/sales messages.
  • Support ideas
    or claims in body paragraphs with clear details, examples, and
    explanations.
  • Organize
    ideas logically by using transitional words, phrases, and sentences.
  • Use sentence
    variety and effective word choice in written communication.
  • Write clearly
    and concisely using proper writing mechanics.

Assignment 1: Procedural
Email Message

Criteria

Unacceptable 
Below 60% F

Meets Minimum Expectations 
60-69% D

Fair 
70-79% C

Proficient 
80-89% B

Exemplary 
90-100% A

1a. Introduce main idea in a concise, informative manner. 
Weight: 10%

Did not submit or incompletely introduced main idea in a
concise, informative manner.

Insufficiently introduced main idea in a concise, informative
manner.

Partially introduced main idea in a concise, informative manner.

Satisfactorily introduced main idea in a concise, informative
manner.

Thoroughly introduced main idea in a concise, informative
manner.

1b. Itemize three to five (3-5) key points with detail. 
Weight: 10%

Did not submit or incompletely itemized three to five (3-5) key
points with detail.

Insufficiently itemized three to five (3-5) key points with
detail.

Partially itemized three to five (3-5) key points with detail.

Satisfactorily itemized three to five (3-5) key points with
detail.

Thoroughly itemized three to five (3-5) key points with detail.

1c. Provide information about where and to whom questions should
be directed. 
Weight: 10%

Did not submit or incompletely provided information about where
and to whom questions should be directed.

Insufficiently provided information about where and to whom
questions should be directed.

Partially provided information about where and to whom questions
should be directed.

Satisfactorily provided information about where and to whom
questions should be directed.

Thoroughly provided information about where and to whom
questions should be directed.

2a. Use a descriptive subject line. 
Weight: 5%

Did not submit or incompletely used a descriptive subject line.

Insufficiently used a descriptive subject line.

Partially used a descriptive subject line.

Satisfactorily used a descriptive subject line.

Thoroughly used a descriptive subject line.

2b. Use bullets to separate ideas and simplify reading. 
Weight: 10%

Did not submit or incompletely used bullets to separate ideas
and simplify reading.

Insufficiently used bullets to separate ideas and simplify
reading.

Partially used bullets to separate ideas and simplify reading.

Satisfactorily used bullets to separate ideas and simplify
reading.

Thoroughly used bullets to separate ideas and simplify reading.

3a. Include an appropriate and professional greeting /
salutation. 
Weight: 10%

Did not submit or incompletely included an appropriate and
professional greeting / salutation.

Insufficiently included an appropriate and professional greeting
/ salutation.

Partially included an appropriate and professional greeting /
salutation.

Satisfactorily included an appropriate and professional greeting
/ salutation.

Thoroughly included an appropriate and professional greeting /
salutation.

3b. Use email form including To:, From:, Subject:, and
Signature. 
Weight: 10%

Did not submit or incompletely used email form including To:,
From:, Subject:, and Signature.

Insufficiently used email form including To:, From:, Subject:,
and Signature.

Partially used email form including To:, From:, Subject:, and
Signature.

Satisfactorily used email form including To:, From:, Subject:,
and Signature.

Thoroughly used email form including To:, From:, Subject:, and
Signature.

4a. Ensure that there are no grammar or spelling errors. 
Weight: 10%

Did not submit or incompletely ensured that there are no grammar
or spelling errors.

Insufficiently ensured that there are no grammar or spelling
errors.

Partially ensured that there are no grammar or spelling errors.

Satisfactorily ensured that there are no grammar or spelling
errors.

Thoroughly ensured that there are no grammar or spelling errors.

5. Clarity, writing mechanics, and formatting requirements.
Weight: 25%

More than 8 errors present.

7-8 errors present.

5-6 errors present.

3-4 errors present.

0-2 errors present.