Milestone One: Gap assessment and Visual Map

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Please READ the following carefully! Guidelines and Rubric for assignment uploaded below. Overview:

Your
organization is contemplating the purchase of a new human resource
information system and has tasked you with formulating a proposal.
Organizational details for you to consider for this assignment are as
follows:

  • There are a total of 500 employees at the
    site; 450 non-exempt employees who clock in and out each day, and 50
    exempt employees who do not use a time clock and are paid a standard
    weekly salary.
  • The organization has an electronic time capture and payroll system already in place that is:

-Manually updated when employees are hired or terminate employment

-A stand-alone application, not interacting with any other database system

-Maintained by two full-time payroll administrators, reporting to one payroll manager

  • Human resource records are primarily paper-based:

-Employee personnel files are maintained in file folders

-Personnel files are manually updated with demographic, performance, and disciplinary information

-Demographic data is available currently in an Excel database, which is manually updated

-Personnel
files are maintained by four full-time human resource clerks, who are
non-exempt and report to the full-time HR manager.

The new HRIS
is expected to drive a self-service approach to records management,
while also ensuring confidential and proprietary data is secure. For
this milestone, you will be working on the gap assessment and
informative visual maps. In a 4–5 page paper with a minimum of three
scholarly sources, compare the current human resources data collection
system with at least two new HR information systems that are being
considered.

This assignment will assess the following course outcomes:

Illustrate
the interdependency of HRIS systems with existing organizational data
collection systems through informative visual maps

Design gap
assessment processes that capture the critical organizational needs and
requirements for the implementation of an HRIS system

Prompt:

Your paper should answer the following:

What
are the major factors to consider when an organization is considering
upgrading or implementing a new human resource information system?

Specifically, the following critical elements must be addressed:

Gap assessment –What is the present situation (legacy system), the
desired future state (new HRIS), and the gaps that exists between them
for the following areas of the organization?

O Information Systems – requirements for hardware and operating system software architecture

O
Human Resources – demographic employee data variables (distinguish
which system maintains, how information is updated, any controls, and
connectivity with other support functions) and security of the data
(availability to functional levels, e.g. employee, manager, finance,
operation managers)

O Operations,
Finance, Quality – productivity (more or less work) of employees
(management/non-management) and cost versus benefit

An informative visual map illustrating:

– the current state (no HRIS)

– the future state (HRIS system in place)

– the interdependency and/or replacement of other databases

Rubric

Guidelines for Submission:

Written
components of projects must follow these formatting guidelines when
applicable: 4 –5 pages; a minimum of three scholarly sources; double
spacing; 12 -point Times New Roman font; one-inch margins; and APA
format for all elements.